5 Reasons and Benefits of Using PDFs for Printing! A Beginner's Guide to Graphic Design

Kitty 2023-09-27


While there are many file formats that can be used for different purposes, PDF is still the standard file format used for printing.

PDF files are easier for printers to handle, eliminate the time and effort of exporting files, and allow clients to upload files quickly.

PDF files are the best format to deliver because they strike the perfect balance between file size, portability, edibility, compatibility and quality.

PDFs are the file of choice for commercial printing for a number of reasons,pdf to word converter offline software free download full version including the ease of sharing through them, the fact that all the data and information needed for a job in the print shop is compressed into them, and more.

5 reasons and benefits of using PDF documents

1. PDF format compatible

PDF is the standard file format used by printers, regardless of the program used to view or send the document is easy to share,word to pdf converter online i love pdf while retaining all of its properties. Exporting artwork to PDF ensures that your document can be viewed by anyone (whether in Adobe Acrobat Reader or through an Internet browser) and is formatted to print correctly, regardless of the program you used to design the document.

2. PDF is portable

PDF stands for Portable Document File. This is the perfect name for these files because they pack a lot of information into one file,merge word documents online i love pdf making it easy to move from one place to another without worrying about software compatibility as described above.

As the name suggests, PDF enhances the portability of work. Portability is the ability of PDF to include all design assets in a single file, including source images or links, and to preserve fonts and their locations.

For example, if an InDesign file is sent to someone unpackaged and the printer that sent it does not own the elements, any linked images and fonts are lost. Your computer knows where to get the image links, fonts, and other information, but the printer's computer doesn't, which is why it's important to compress all the information you need into a PDF file for printing.

3. PDF is the perfect size

Other file formats tend to be large and can cause problems when shared with a printer, including native files such as Adobe InDesign's INDB or Adobe Photoshop's PSD format. These files are considered native because they are created in a specific program and contain specific features or layers that are only available in that program. These native files are much larger than pdfs because they contain data that can only be used by the program in which they were created.

For example, Photoshop PSD files contain data on each of the layers that make up an image. These layers are used in Photoshop to help designers manipulate the assets and filters in an image so that they can move and manipulate one part of the image without disturbing other parts. Some PSD files may contain hundreds of layers and modifiers that increase the size of the file by using information that is not needed to print the file.

As the system design file management requires us to transfer to the printer through the use of the Internet, the smaller the file, the faster it is sent, and this is where PDF plays an important role.

Using PDF, the file size is much smaller, and is a compressed version of the work, which makes it very suitable for sharing without losing any product quality or design culture elements.

4. PDF is editable

For printers, certain elements of the PDF can be modified. These changes will not change the overall design of the project, but can be better adjusted to match the printer settings if necessary. These changes may include adding bleeds or margins to the project, or converting the project to CMYK from another color model that may have been used to create the design.

5. PDF maintains quality

Just because a design looks crisp on the screen doesn't mean it will print that way. For example, sometimes an image looks good on screen, but may be blurry when printed at an incorrectly low resolution.

When inserting images, you need to use a setting of at least 300 dots per inch (DPI) to ensure quality and clarity.

PDF files are recommended for printing because they are the ideal format for printing as they keep file sizes small while maintaining high quality artwork.

Common PDF Problems and Their Solutions

Although PDF is the most reliable and recommended file format for printing, there are still some common problems that designers encounter when preparing files for printing. To summarize the most common problems and tips for resolving them.

PDF - Bleeding and Margins

1. Full Layout

Extend the image beyond the standard layout. This is very important in printing. It extends to all aspects of the document and the design should extend as well. Without a full version, a thin white line may appear around the edges of the final product. Please ensure that the exported PDF file contains images beyond the standard layout.

2. Incorrect PDF size

Always check to make sure that the PDF size meets the size requirements of the product to be printed, as well as the bleed included.

3. Color Problems

Always design and export PDF files in CMYK format to ensure that the different colors meet the design development requirements.

5. Missing Fonts

Missing fonts can become untraceable and may cause the entire job to print incorrectly. It is a good idea to ensure that all fonts are embedded in the file and that all fonts used in the project are also sent to the printer.